ID card reader

The long-standing habit of "taking photocopies of IDs" or "photographing them" in the hospitality sector is becoming a thing of the past in line with the decisions of the Personal Data Protection Authority (KVKK).

Hotels, in particular, are obligated to submit notifications to the EGM (KBS) and Gendarmerie systems in accordance with the Identity Reporting Laws. However, while making this notification, storing the guest's ID image (photo, photocopy, or scanned image) in the system constitutes a violation of the "proportionality and data minimization" principles of the GDPR.

So, how can hotels perform identity verification legally and complete police notifications fully, while ensuring complete compliance with personal data protection legislation?

At this point, Kimlikpro stands out with its regulation-friendly solution that digitalizes reception processes.

Why Is the Era of "ID Photocopies/Images" in Hotels Over?

In evaluations regarding the tourism and hospitality sector, personal data protection laws in certain countries have defined taking photocopies of guests' identity cards or passports and archiving these files as unnecessary data storage and a high security risk.

ID images recorded in hotel management systems (PMS) or computers:

• Lead to large-scale data breaches in the event of a potential cyberattack.
• Can result in high administrative fines imposed by law.
• Causes a loss of trust on the part of the guest.

The only thing accommodation facilities need is the accurate extraction of the text data on the physical document and the data in the identity chip, and transmitting them to the hotel and local security systems.

Kimlikpro ile Saniyeler İçinde, Fotoğrafsız Check-In

Check-In in Seconds, Without Photos, Powered by Kimlikpro

1. No ID Image / Photo Is Stored

Kimlikpro does not capture or save the image/photo of the chip-enabled ID card or passport placed on the device. It only reads the text data required for official declaration directly from the identity chip (First Name, Last Name, ID/Passport No, Date of Birth, biometric photo, etc.).

2. Not OCR, Contactless and Direct Chip Reading: Kimlikpro NFC Technology

Traditional optical character recognition (OCR) systems attempt to read the text on identity cards using a camera. This method can require an image processing/scanning step and may lead to reading errors on worn-out documents.

Kimlikpro, on the other hand, is not an OCR solution; it directly utilizes NFC (Near Field Communication) technology that communicates contactlessly with the chip.

Having the reception staff manually type identity information into the hotel system is both time-consuming and prone to clerical errors. Kimlikpro decodes the data on the document in seconds and transfers the verified information directly into the system.

3. Integration with Hotel Management Systems (PMS)

Kimlikpro can fully integrate with the hotel management software (PMS) you use via your provided APIs. It introduces no extra data processing or storage steps in between.

4 Key Advantages Kimlikpro Provides to Hotel Businesses

Comply with Regulations While Boosting Guest Satisfaction

When digitalizing in the hospitality sector, complying with legal regulations is not a choice, but a necessity. Thanks to the Kimlikpro identity reader device, in your hotel you can:

1. Protect your guests' personal data at the highest level.
2. Eliminate the risk of penalties during GDPR compliance audits.
3. Speed up your reception operations to offer guests a modern and professional welcome from the very first moment.

You, too, can discover Kimlikpro solutions today to transition your hotel to a fully GDPR-compliant, photo-free, and ultra-fast check-in process.